Staff Accountant

Staff Accountant

Summary

The Staff Accountant is responsible for the day-to-day oversight and hands on management of the organization’s financial records. The Staff Accountant reports to and works in partnership with the Business Manager to achieve set goals, metrics and targets outlined in the job description.

Qualification Requirements

  1. Minimum Bachelor’s degree in Accounting or related field. CPA, MBA, or CMA or working toward one of these certifications is preferred
  2. Minimum 3 years relevant professional Accounting and/or Finance experience, healthcare experience preferred.
  3. QuickBooks Experience
  4. Attention to detail and accuracy
  5. Able to multi-task, prioritize, work under pressure and meet deadlines
  6. Ability to communicate complex data clearly
  7. Excellent data entry skills
  8. Great interpersonal and customer service skill
  9.  Familiarity with a wide range of financial transactions including Accounts Payable and Accounts Receivable

Minimum Qualifications

  1. Bachelor’s degree in accounting /finance or related field
  2. Minimum three years public accounting or corporate accounting experience; prior healthcare experience preferred
  3. Able to self-motivate, work independently and function well as a team member
  4. Possess strong verbal and written communication skills
  5. Able to work in and manage a fast-paced environment to meet deadlines
  6. Ability to be flexible and meet unscheduled work requests
  7. Ability to manage multiple tasks and priorities while affording attention to detail and organization
  8. Strong oral and written communication skills; ability to interact within all levels of the organization
  9. Demonstrated ability to handle highly confidential, financial information with diplomacy and tact
  10. Proficient in use of QuickBooks and MS Office programs
  11. Ability to adhere to schedules and deadlines

Knowledge, Skills and Abilities

  • Leadership Skills – Must be able to successfully assist in the management of the organization’s resources
  • Time Management – Ability to work on various tasks at once, ability to self-motivate, effective time management skills and the ability to prioritize tasks to ensure goals are met
  • Problem-Solving Skills – Ability to identify issues and work with the team resolve them quickly and efficiently for the sake of the business
  • Decision-Making Abilities – Ability to make decisions that benefit the organization and works towards goals, strategies, and policies established for the organization.

Communication Skills – Ability to communicate with executive leaders, staff, all stakeholders, and clients effectively. Must be able to work with the Business Manager and Executive Director to implement and achieve organization’s metrics. Must be proficient in QuickBooks, Microsoft Word, Excel and PowerPoint

Essential Functions

The Staff Accountant is responsible for the day-to-day oversight and hands on management of the organization’s financial records. The Staff Accountant performs a wide range of duties including, but not limited to the following:

Accounting

  • Assist in Cash Management: Banking Relationships, Problem Resolution, Reconcile checking, savings, CD and credit card accounts, order supplies, control expenditures, bank deposits, cash handling
  • Process payroll: timesheets, QuickBooks, contract labor, HSA and Valic payment
  • Journal Entries: Monthly Count & enter IUD inventory, Boutique inventory, prepaid insurance, prepaid pump rental, Capital, Bonds and Investments, Expense Accounts, Balance Sheet, Reclassifications , Patient Refunds
  • Analysis: Notes Payable, Patient Revenue, Fixed Assets, Depreciation
  • Download reports from Billing Service and make Nutshell and Overview entries
  • Process and post financials by the 10th of each month

 

Monthly Reconciliations

  • General ledger reconciliation
  • Download and/or enter credit card charges
  • Print checks mainly for patient refunds
  • Download BCBS bill and Unum bills monthly and reconcile
  • Process and pay Sales Taxes by the 20th
  • Process semi-annual Sales Tax refund
  • Receive and organize incoming vendor invoices and submit to Business Manager for approval
  • Participate in meetings as needed with billing company regarding billing, collections and reports
  • Notify Executive Leaders of accounting errors
  • Entering financial transactions into databases
  • Auditing of databases to ensure accuracy
  • Prepaid and other reconciliation
  • Month end process completion, KPI and financials by the 10th of every month and finance committee report preparation

 

Annual Reconciliations/General

  • Develop personal and department initiatives and goals consistent with the current strategic and operational objectives of the Company
  • Calculate 401A amounts annually
  • Create budget annually
  • Calculate bonuses annually
  • Prepare annual Solicitation License
  • Work with CPA for annual 990 & post the needed adjusting journal entries
  • Process annual Property Tax form
  • Report payroll info for annual Worker’s Comp audit and annual health care renewal.
  • Business License and Risk Management
  • Audit Work Papers: Planning and scheduling, trial balances,
  • Contribute to a positive work environment by following through on tasks, taking initiative, working with the team and identifying solution
  • Expand on the use of QuickBooks as a management information tool and improve the integrity of business and accounting information delivered via Microsoft Dynamics GP

Physical Demands

Certain jobs at WBWC may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department

Work Environment

Typical office environment.

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