Part-Time Bookkeeper

Part-Time Bookkeeper

Part-Time 20-25 hours/week

Title: Part-Time Bookkeeper

Reports to: Business Manager

Essential Job Functions

The Bookkeeper is responsible for the day-to-day oversight and hands on management of the organization’s financial records. The Bookkeeper reports to and works in partnership with the Business Manager to achieve set goals, metrics and targets outlined in the job description.

Qualification Requirements

  • One to three years of financial management experience in a healthcare environment, especially women’s health
  • Associates degree in Accounting, Finance, Business or related field
  • QuickBooks Experience
  • Attention to detail and accuracy
  • Able to multi-task, prioritize, work under pressure and meet deadlines
  • Ability to communicate complex data clearly
  • Excellent data entry skills
  • Great interpersonal and customer service skills
  • Familiarity with a wide range of financial transactions including Accounts Payable and Accounts Receivable

Minimum Qualifications

  • Associates degree from an accredited college or university preferred
  • One to three years of financial management/business office experience
  • Able to self-motivate, work independently and function well as a team member
  • Possess strong verbal and written communication skills
  • Able to work in and manage a fast-paced environment to meet deadline
  • Ability to be flexible and meet unscheduled work requests
  • Ability to manage multiple tasks and priorities while affording attention to detail and organization
  • Strong oral and written communication skills; ability to interact within all levels of the organization
  • Demonstrated ability to handle highly confidential, financial information with diplomacy and tact
  • Proficient in use of QuickBooks and MS Office programs
  • Ability to adhere to schedules and deadlines

Knowledge, Skills and Abilities

  • Leadership Skills – Must be able to successfully assist in the management of the organization’s resources
  • Time Management – Ability to work on various tasks at once, ability to self-motivate, effective time management skills and the ability to prioritize tasks to ensure goals are met
  • Problem-Solving Skills – Ability to identify issues and work with the team resolve them quickly and efficiently for the sake of the business
  • Decision-Making Abilities – Ability to make decisions that benefit the organization and works towards goals, strategies, and policies established for the organization.
  • Communication Skills – Ability to communicate with executive leaders, staff, all stakeholders, and clients effectively. Must be able to work with the Business Manager and Executive Director to implement and achieve organization’s metrics. Must be proficient in QuickBooks, Microsoft Word, Excel and PowerPoint.

Essential Functions

The Bookkeeper is responsible for the day-to-day oversight and hands on management of the organization’s financial records. The Bookkeeper performs a wide range of duties including, but not limited to the following:

Payroll

  • Process payroll: timesheets, QuickBooks, contract labor, HSA and Valic payments
  • Send out New Employee paperwork, follow up and collect
  • Send out insurance paperwork: BCBS, HSA, Unum, follow up and collect/terminate when employee leaves
  • Do background checks for new employees
  • Maintain employee files
  • Month-end processing
  • Reconcile checking, savings, CD and credit card accounts
  • Monthly Count & enter IUD inventory
  • Make entries for Boutique inventory, prepaid insurance, prepaid pump rental
  • Download reports from Billing Service and make Nutshell and Overview entries
  • Process and post financials by the 15th of each month

Monthly Reconciliations

  • Download and/or enter credit card charges
  • Print checks mainly for patient refunds
  • Download BCBS bill and Unum bills monthly and reconcile
  • Process and pay Sales Taxes by the 20th
  • Receive and organize incoming vendor invoices and submit to Business Manager for approval
  • Participate in meetings as needed with billing company regarding billing, collections and reports
  • Notify Executive Leaders of accounting errors
  • Entering financial transactions into databases
  • Auditing of databases to ensure accuracy
  • Month end process completion and finance committee report preparation

Annual Reconciliations

  • Calculate 401A amounts annually
  • Create budget annually
  • Calculate bonuses annually
  • Prepare annual Solicitation License
  • Work with CPA for annual 990 & post the needed adjusting journal entries
  • Process annual Property Tax form
  • Report payroll info for annual Worker’s Comp audit and annual health care renewal
  • Contribute to a positive work environment by following through on tasks, taking initiative, working with the team and identifying solutions

Physical Demands
Certain jobs at WBWC may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Work Environment
Typical office environment.
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of the position. All employees may have other

duties assigned at any time.

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